Use this checklist to keep your tenancy records complete, reduce compliance gaps, and make audits or disputes easier to evidence.
1. Confirm registration timing
Confirm when each tenancy must be registered and keep supporting records in a single place so renewals and status checks are easy to verify.
2. Keep rent review evidence and notices together
Maintain comparable market evidence and copies of rent review notices so each increase decision has clear backing documentation.
3. Track inspections and maintenance
Store inspection logs, issue history, and maintenance actions by property so timelines and follow-ups are visible when needed.
4. Retain signed agreement history
Keep the signed tenancy agreement plus any amendments so all lifecycle changes are documented from start to finish.
5. Record deposit handling and key communications
Keep a structured record of deposit actions and tenant communications to reduce ambiguity during tenancy changes or dispute handling.